Faculty Board

Representation of the SARS-COV-2 virus
Photo by CDC on Unsplash

Order D/42/2021

Considering the academic calendar for 2021/2022; the absence of specific references by the competent entities for the operation of higher education institutions in the 2021/22 school year and the need to define operation measures for the beginning of the 2021/22 school year in the Faculty of Sciences, I approve the 10th update of the Faculty's Contingency Plan - COVID-19, which adopts the necessary measures regarding the return to in-person activities.

These are priorities for the 2021/22 school year:

  1. the resumption of face-to-face activities in the Faculty, maintaining the obligation to wear a mask in the premises at all times and to comply with general prevention measures, namely hygiene and cleanliness of the premises, hygiene and disinfection of hands and respiratory etiquette;
  2. make rapid testing for SARS-CoV-2 available to teaching staff, researchers, non-teaching staff and students, in articulation with the ULisboa testing programme;
  3. maintain and monitor practical measures to prevent and control the transmission of COVID-19;
  4. carry out a continuous evaluation of the effectiveness of the measures, reviewing or adapting them, as necessary, according to the global and local evolution of the pandemic and the indications of the competent authorities.

This COVID-19 Contingency Plan - 10th update comes into force on this date, fully replacing the previous versions of the Faculty's Contingency Plan - COVID-19.

These measures will remain in force until further notice and will be adjusted as the situation develops.

Faculdade de Ciências, 8 September 2021

Luís Carriço

Dean

 

Announcement (31/08/2021)

Dear Colleagues,

Although we have not yet received official information, everything points to the next academic year starting within the normality that we knew until December 2019. That is, it is expected that on 13 September we will return to face-to-face teaching, without restrictions on occupying spaces but still with the remaining measures in place (hand hygiene, mask use, ...). This message, which we all hope will be the last on this subject, draws your attention to some particular aspects of the return to the "old" normality.

1. (Re)adaptation of students

The return will be a time of readjustment for teachers but also for students. Some of the students are very worn out after a very long academic year and are also in a situation of emotional and psychological vulnerability, being a group at risk of burnout.Here are some suggestions and reminders prepared by the Office for Psychopedagogical Support in Science (GAPsi), which has been monitoring the impact of the pandemic with studies on a significant proportion of the population (the full reports can be consulted, starting tomorrow, on the page https://ciencias.ulisboa.pt/estudos-impacto-confinamento):

  • The length of time some students will be able to maintain attention in class may be shortened compared to pre-pandemic levels. The tendency will be for a greater drive to seek distraction activities. To address this trend, it is suggested:
    • To take short breaks during the lesson (2/3 minutes), just so the students can assume that they are not focused.  After a short break it is easier to regain the full attention of the audience;
    • To incorporate activities into classes, as the totally expository method favours a loss of focus;
    • When planning classes, consider alternating ways of passing on information. Each time the means of passing information changes, there is a natural grabbing of attention (e.g. incorporating videos or asking to read documents using personal phones);
    • Try to increase students' involvement in classes - for example, giving them the opportunity to choose content to be explored in more depth.
  • In order to fight burnout and the vulnerability in which many students find themselves, it is suggested:
    • To plan the classes and the work to be developed throughout the semester so that the most valued dimension is quality rather than quantity, avoiding overload of work. Along the same lines, helping students to prioritise essential work;
    • Conducting short accessible assessments, such as diagnostic forms or quizzes, that promote early success experiences and engage the student in the curricular unit.

Generally speaking, teachers and coordinators of study cycles should be alert to some indicators, such as the absence of compulsory practical classes, the non-delivery of assignments or other signs that may indicate that something is happening to the student. In these cases, a discreet and individualised approach should be made in order to understand if there is any situation of vulnerability, equating the referral of the student to GAPsi.

2. Reuse of contents and teaching strategies

The pandemic forced us to investigate and implement alternative teaching, learning and assessment strategies and create new teaching resources. The excellent work done and much time spent during the pandemic can and should now be capitalised on and continued to improve the quality of classroom teaching. 

There is no reason why watching videos, reading scientific articles or book chapters or many other developed strategies should not remain as part of the reinvention of the concept of "contact hours", especially of the theoretical classes. At the end of next week (coinciding with the end of the enrolment period) a message will be sent to students that will reinforce the fundamental role that autonomous work will play in their academic success.

In face-to-face classes, the tools we used to keep students on their toes in distance learning can continue to be used. It is still beneficial to incorporate more technology and interactivity in the management of classes, making them more dynamic. For example, by using Kahoot for online quizzes or other platforms that promote interactivity.

In assessment, the use of Moodle has proved to be an excellent way of reducing the effort of teachers, with important environmental gains resulting from the reduction of paper consumption. With Moodle, it is possible to take tests with different levels of restriction - the instructions are available online (access only from the Faculty of Sciences or by VPN).

3. Testing

To date, we have no indication of any mandatory testing measures or restrictions to be applied at the beginning of the school year. Excluding any changes that may be necessary depending on the evolution of the pandemic situation, we will not resume the rapid testing programme at the Faculty of Sciences at the opening of the 2021/22 school year. The rapid testing programme will continue at the University of Lisbon Medical Centre, as follows:

  • Medical Centre at University Campus: Wednesdays and Fridays, between 9am and 1pm, starting 8 September 2021;
  • Medical Centre at Ajuda Campus: Tuesdays and Thursdays, between 9am and 1pm, starting 7 September 2021.

Rapid Antigen Tests will be maintained, with the possibility of repeating the sample for PCR testing, at the premises of the Faculty of Pharmacy, in case of positive results in the rapid tests. Registration for testing in these centres is done by email (covid19@ciencias.ulisboa.pt).

4. Training and Support

The Faculty Board has been promoting a set of pedagogical training actions of very short duration (4h) that address pedagogical innovation and encouraging autonomous work by students. The next ones are planned for January/February 2022. As always they will be announced first in the mailing list created for this purpose and that is of free registration and only if there are vacancies, for the general community.

The Moodle support page for distance learning is inactive but the forums continue to be monitored. Availability to support the use of new tools is maintained and further sharing of experiences is encouraged.

The Faculty Board wishes you all an excellent academic year 2021/2022. 

 

Announcement (31/05/2021)

Rapid Testing Programme | Collection Centre (timetable correction)

Following the information provided last Friday, regarding the timetable of the Collection Centre of the Rapid Testing Programme, it is informed that the opening hours have undergone the following corrections:

  • Mondays, running in the morning and in the afternoon, not only in the morning;
  • Thursday mornings rather than afternoons.

Thus, from tomorrow, 1st June, the Collection Centre will operate with the following timetable:

Mondays: 9 am - 12.30pm | 2 pm - 5.30pm
Thursdays: 9 am - 12.30 pm

For further information, please refer to Rapid Testing Programme.

The Faculty Board

 

Announcement (28/05/2021)

Rapid Testing Programme | Collection Centre (timetable change)

Faculty members are informed that as of 1st June, the Collection Centre of the Rapid Testing Programme will operate with the following opening hours:

  • Mondays: 9 am - 12.30 pm
  • Thursdays: 2 pm - 5.30 pm

It is also informed that the operation without prior appointment is maintained, by direct admission of users to the collection centre.

For further information, please refer to Rapid Testing Programme.

The Faculty Board

 

Announcement (11/05/2021)

Dear students,

(With copy to all teachers)

In anticipation of the (long) exam season ahead, we are sending you the following set of recommendations for the preparation and conduct of exams, which do not forget the restrictions still imposed by the pandemic. At this moment, the Faculty has an unblemished record of contagion in the school environment and the collaboration of all is essential to maintain this result that should make us all proud.

1. Safety conditions for the exams

Inside the buildings only air extraction is taking place, which generates some thermal discomfort that cannot be avoided. For the same reason, the doors should remain open.

The hygienic plan ensures that all room seating will be disinfected between exams. During exams, teachers will use whatever criteria they choose to seat students, ignoring any signs in the rooms. The criteria adopted will necessarily be equal or stronger than those dictated by the Directorate General of Health (DGS), which imposes a minimum of one place between every two students, and all rows may be occupied.

All students must perform COVID tests every fortnight, for which they can use the free testing program of ULisboa. To do so, just go to the C4 building at the indicated times.

2. Exam absences for COVID related reasons

Students who are unable to attend an examination due to compulsory confinement must state the situation to the e-mail covid19@ciencias.ulisboa.pt, indicating the necessary information for COVID case management:

  • Full name, category, employee/student number, institutional e-mail, mobile phone number, National Health Service user number (or, in the case of foreign citizens, identification document number) and postal code of current residence address;
  • The last day you were in person at the Faculty;
  • The corresponding proof of isolation issued by the health entities (in the case of access credentials to prophylactic isolation declarations, it is necessary, in addition to the declaration access code, to send the date of birth and Social Security number);
  • Name and contact details of people (Faculty members) with whom you have been without a mask (including during meals), at a distance of less than 2 metres and cumulatively for 15 minutes or more in the reporting period:
    • If you are confirmed to be infected with COVID-19, the reference period is the 72 hours before the onset of symptoms or the date of testing in asymptomatic cases;
    • If you have had high-risk contact with a confirmed case, the reference period is the period between the date when the contact occurred and the date you started isolation or the date you became aware of the positive test from the confirmed case.

They should also indicate which exams (date and name of curricular unit) they will not be able to attend. After sending the complete information to the e-mail covid19@ciencias.ulisboa.pt, they must contact the teacher of the curricular unit to schedule a new date for the assessment exam.

Teachers will be informed by the Academic Unit of all situations of compulsory confinement communicated by students to the e-mail covid19@ciencias.ulisboa.pt. After being contacted by the student, they should provide an alternative assessment test on a date when the students are able to perform it (after medical discharge or the end of the isolation period, as appropriate).

3. Student distribution across rooms

To avoid crowding at the entrance of the room(s), students should wait outside the building until a few minutes before the start of the examination and have their identification document readily available.

The day before they should check the curricular unit's page and e-mail, since many teachers will publish maps of students' distribution by rooms. To make the distribution easier, students are asked to register for the exams as early as possible.

4. Storage of belongings

The material to be taken to the examination should be as little as possible in order to avoid creating deposits of belongings (coats, backpacks, etc.) during the examination and thus touching other people's objects.

5. Exams at C3

On an experimental basis, the amphitheatres of C3 will remain open during the entire 1st season of the 2nd semester. Whenever the amphitheatres are being used for examinations of different curricular units, a virtual barrier will be maintained between the rooms and it will not be possible to pass beyond the room where the examination is being held. Noise will necessarily be kept to a minimum at all times, including when handing in the examination papers. All students must proceed to the outside of the building as soon as they hand in their examination papers.

Circulation paths inside the C3 building
   
Circulation paths inside the C3 building - 1 Circulation paths inside the C3 building - 2

In order to reduce the concentration of students at the entrance and exit, circulation circuits have been defined for the C3 building. Thus, the entrance of students for the exams taking place in the amphitheatres 3.2.13, 3.2.15 and 3.2.16 will be through the doors on the upper floor (floor 3). The entrance to 3.2.14 will be through the side entrances (near the washrooms) of the amphitheatre. The attached figures show these circuits. The exit from all amphitheatres will be through the central entrances. Students will not be allowed to remain inside the building after the exam is over.

6. Performing examinations on computers

The computer rooms follow the same rules as the others in terms of space limitation, ventilation and hygiene. Students may bring their own keyboard and mouse, thus reducing contact surfaces.

7. Further questions

The address covid19@ciencias.ulisboa.pt is still available to clarify doubts and support all teachers and students.

On behalf of the Faculty Board,
Hugo Miranda

 

Announcement (08/05/2021)

Dear members of Ciências ULisboa,

Considering the exam registration calendar, it will not be feasible to call students for prior booking of the COVID test. Therefore, from Monday, 10 May onwards, the Testing Programme will operate without prior booking, by direct admission of users at the collection point (in building C4, atrium of the Library), during the opening hours specified on the rapid testing programme page.

Limiting the spread of COVID through early detection of cases is critical to the safety of the entire Faculty community, so students and faculty members should be tested before their first examination and regularly every fortnight thereafter. The testing program is still available to other Faculty members who carry out R&D activities or other activities in a face-to-face or mixed regime, working also in a direct admission regime and with a recommended fortnightly testing.

For further information, please contact covid19@ciencias.ulisboa.pt.

 

Order D/17/2021

Considering the controlled deconfinement measures defined by the Government, namely the Recommendation to scientific and higher education institutions in the context of the controlled deconfinement measures defined by the Government, of 11 March 2021 and the statement regarding the Implementation of a screening strategy in the resumption of classroom activities in scientific and higher education institutions in conjunction with the Portuguese Red Cross: "CVP Testing Programme - Higher Education", of 19 March 2021, both from the Office of the Minister for Science, Technology and Higher Education; after hearing the Governance Bodies and the Safety, Health and Sustainability Office, I approve the 9th update of the Faculty's Contingency Plan - COVID-19, which adopts the necessary measures relative to the teaching practice, should the third phase of the deconfinement plan foreseen in the Resolution of the Council of Ministers no. 19/2021, of 13 March 2021, be confirmed by the competent entities.

These are priorities, as of 19 April 2021:

  1. allow, under safe conditions, the carrying out of practical classes of certain curricular units, listed in the contingency plan, with the field experimentation component, or laboratory and face-to-face evaluation tests foreseen in the examination calendar;
  2. maintain all other teaching activities using non-contact teaching, namely theoretical, theoretical-practical and practical lessons without a component of field or laboratory experimentation;
  3. provide, in the Faculty Campus, conditions for rapid testing for SARS-CoV-2 for teachers, researchers, non-teaching staff and students who develop their activity in person, according to the updated information available at https://ciencias.ulisboa.pt/programa-de-testagem-rapida;
  4. maintain in teleworking regime all the functions compatible with this regime;
  5. keep rotation schedules of workers between face-to-face work and teleworking or differentiated entry and exit times, for the functions that cannot be carried out in a teleworking regime, in order to maintain the physical distance in the work spaces;
  6. maintain the limitation of in-person R&D activities to those that cannot be carried out in a teleworking regime, nor postponed;
  7. keep and monitor practical measures to prevent and control the transmission of COVID-19 in all non-enclosed spaces;
  8. carry out a permanent evaluation of the effectiveness of the measures, reviewing or adapting them, whenever necessary, according to the global and local evolution of the pandemic and the instructions of the competent authorities.

This COVID-19 Contingency Plan - 9th update comes into force on 19 April 2021, if the entry into the third phase of the deconfinement plan foreseen in the Resolution of the Council of Ministers no. 19/2021, of 13 March 2021 is confirmed - then it will replace the previous versions of the COVID-19 Contingency Plan.

These measures will remain in force until further notice and will be adjusted as the situation develops.

Faculdade de Ciências, 13 April 2021

Luís Carriço

Dean

 

Order D/7/2021

Considering the worsening of the pandemic situation and following the Order D/5/2021 of 25 January, the Recommendation to scientific and higher education institutions in the context of extraordinary measures of the state of emergency, of 21 January, of the Office of the Minister of Science, Technology and Higher Education and the Order of the Rector no. 15/2021, of 21 January, concerning the Recommendations on the adaptation of the activities developed at the University of Lisbon in the context of extraordinary measures of the state of emergency; after hearing the Governance Bodies and the Safety, Health and Sustainability Office, I approve the 8th update of the Faculty's Contingency Plan - COVID-19, which takes the necessary measures for the start of the 2nd semester of 2020/2021 using only face-to-face teaching.

These are priorities for the start of the 2nd semester of 2020/2021:

  1. using only face-to-face teaching until determined otherwise;
  2. reorganise the planning of the UCs, by those responsible for them, so that classes requiring face-to-face teaching (laboratory, field trips, etc.) are concentrated at the end of the semester, and a contingency plan should be drawn up to deal with any eventual impossibility of carrying them out in person;
  3. employ methods of continuous assessment in UCs with a number equal to or less than fifty students, and that, whenever possible, this continuous assessment replaces the final examination, and for this purpose the teachers responsible should draw up a plan of continuous assessment that should be approved by the coordinator of the cycle of studies;
  4. keep all functions compatible with teleworking;
  5. maintain scales of worker rotation between face-to-face work and teleworking or different times of entry and exit, for those functions that cannot be performed by teleworking, in order to maintain physical distance in work spaces;
  6. keep the limitation of in-person R&D activities to those that cannot be carried out by teleworking or postponed;
  7. maintain and monitor specific measures to prevent and control the transmission of COVID-19 in all non-enclosed spaces;
  8. carry out an ongoing evaluation of the effectiveness of the measures, reviewing them or adapting them, where necessary, in accordance with global and local developments in the pandemic and directions from the authorities.

This 8th update of the Contingency Plan COVID-19 fully replaces the previous versions of the Contingency Plan COVID-19 in Ciências ULisboa.

These measures will remain in force until further notice and will be adjusted as the situation develops.

Faculdade de Ciências, 10 February 2021

Luís Carriço

Dean

 

Order D/5/2021

Considering the Recommendation to scientific and higher education institutions in the context of extraordinary measures of the state of emergency, of 21 January, of the Office of the Minister of Science, Technology and Higher Education and the Order of the Rector no. 15/2021, of 21 January, concerning the Recommendations on the adaptation of the activities developed at the University of Lisbon in the context of extraordinary measures of the state of emergency:

1. I approve the amendments to the academic calendar, as set out in the Annex to this Order, after hearing the Teaching and Scientific Boards.

2. I maintain my determination to suspend face-to-face evaluation activities, calling for the continuation of as many evaluations as possible scheduled for the first half of the year, using alternative methods, in scrupulous compliance with the Rector's recommendations set out in his above-mentioned order,

«When, through remote evaluation, the reliability of evaluation processes can be guaranteed, this methodology will be adopted. For example, exams with a small number of students, individual oral exams, project presentations and discussions, monographs or computer programs can be carried out at a distance with a video camera on and ensuring their reliability.»

3. I determine that, according to the above mentioned Order, for students of the University of Lisbon under mobility programmes, evaluation processes and dates should be adopted adapted both to their needs of return to their country of origin (foreign students who attended UCs at FCUL in the first semester) and of stay abroad (FCUL students with mobility planned for the second semester).

4. I determine that the discussion of theses and dissertations, already scheduled or to be scheduled, take place remotely. In the absence of an agreement to do so, these discussions will be postponed until the situation allows them to take place in person.

5. I determine that the second semester should begin exclusively with the use of non face-to-face teaching, and that it should remain under this regime until determined otherwise, so that those in charge of the UCs should reorganise their planning so that classes requiring face-to-face teaching (laboratory, field trips, etc.) are concentrated at the end of the semester, and should nevertheless define a contingency plan to deal with any impossibility of conducting them in person.

6. In line with the recommendations of the Teaching Board, I recommend that, during the 2nd semester, methods of continuous assessment should be adopted in UCs with a number of fifty students or less, and that, whenever possible, this continuous assessment should replace the final examination, and for this purpose the teachers responsible should draw up a plan of continuous assessment which should be approved by the coordinator of the cycle of studies.

These measures are in force until further notice, will be adjusted in the light of developments and complement those contained in Order D/4/2021.

Faculdade de Ciências, 25 January 2021

Luís Carriço

Dean

 

7th update of the Faculty's Contingency Plan - COVID-19: Rectification statement (25/01/2021)

Since the 7th update of the Faculty's Contingency Plan - COVID-19, of 22 January 2021, which reinforces the restrictions and conditions to face-to-face activity, was published with inaccuracy, it is rectified that:

In Chapter 3. Definição de prioridades (page 7)

Where it reads:

«Contribuir para diminuir contágios, suspendendo as atividades de avaliação;»

it should read:

«Contribuir para diminuir contágios, suspendendo as atividades de avaliação presenciais;»

 

In Chapter 4. Restrições e condicionamentos (page 9)

Where it reads:

“1. Todas as atividades de avaliação com efeitos a partir de dia 22 de janeiro de 2021 (inclusive). As medidas de mitigação do impacto desta decisão nas atividades académicas, definidas pela Direção e pelo Conselho Pedagógico, são comunicadas a toda a comunidade e disponibilizadas no portal de Ciências.”

it should read:

“1. Todas as atividades de avaliação presenciais com efeitos a partir de dia 22 de janeiro de 2021 (inclusive). As medidas de mitigação do impacto desta decisão nas atividades académicas, definidas pela Direção e pelo Conselho Pedagógico, são comunicadas a toda a comunidade e disponibilizadas no portal de Ciências.”

 

In Chapter 5. Resposta ao agravamento da situação pandémica (page 10)

Where it reads:

“Suspendem-se as atividades de avaliação e limitam-se as atividades presenciais de I&D às que não podem ser realizadas em regime de teletrabalho nem adiadas, mantendo-se em vigor medidas concretas que contribuem para minimizar a propagação do vírus nas atividades presenciais em Ciências.”

it should read:

“Suspendem-se as atividades de avaliação presenciais e limitam-se as atividades presenciais de I&D às que não podem ser realizadas em regime de teletrabalho nem adiadas, mantendo-se em vigor medidas concretas que contribuem para minimizar a propagação do vírus nas atividades presenciais em Ciências.”

 

Order D/4/2021

Considering:

a) the Decree no. 3-C/2021 of 22 January, amending the regulations on the state of emergency declared by Decree of the President of the Republic no. 6-B/2021 of 13 January, in force until 23:59 on 30 January;
b) the Recommendation to scientific and higher education institutions in the context of extraordinary measures of the state of emergency, of 21 January, of the Office of the Minister of Science, Technology and Higher Education and the Order of the Rector no. 15/2021, of 21 January, concerning the Recommendations on the adaptation of the activities developed at the University of Lisbon in the context of extraordinary measures of the state of emergency;

after hearing the Governance Bodies and the Safety, Health and Sustainability Office, I approve the 7th update of the Faculty's Contingency Plan - COVID-19, which reinforces the restrictions and constraints on face-to-face activity.

The following measures are of particular importance:

  1. Face-to-face assessment activities are suspended.
  2. Presential R&D activities, and support activities in general, are limited to those which cannot be carried out by teleworking or postponed.
  3. Access to buildings is made exclusively through the use of a card, or a specially issued authorisation, except for the C3 building, which is closed.
  4. Reading rooms of the Libraries are closed - the service of requesting and delivering publications to the Central Library remains operational by appointment.
  5. Work schedules are adopted between face-to-face work and teleworking, or differentiated entry and exit times, for those functions that cannot be performed by teleworking, in order to maintain physical distance in the work spaces.
  6. Attendance in the service units is carried out, whenever possible, by non-presential means of communication, using the available contacts. When indispensable, the face-to-face service is made by prior appointment for the respective service. Exceptionally, services of attendance are maintained without previous appointment in the Correspondence Centre (C5 building), and in the Entrances of C8 building and of Tec Labs ordinance, for the reception and delivery of packages and other mail.
  7. Field trips are limited to those that cannot be postponed and require prior authorisation as stipulated in the contingency plan.
  8. External visitors to ULisboa, including students, are restricted to participating in acts that cannot be performed by videoconference and to indispensable and unavoidable interactions, expressly authorized on a case-by-case basis by the Faculty Dean.
  9. All meetings are held by videoconference.

These measures are in force until further notice and will be adjusted in the light of developments and the adoption of the new academic calendar.

Faculdade de Ciências, 22 January 2021

Luís Carriço

Dean

 

Order D/3/2021

Considering the evolution of the pandemic situation and the consequent governmental determinations, as well as those resulting from the meeting of the Coordinating Council of the University of Lisbon held today, I determine the immediate suspension of the assessment activities and the respective postponement of the examination period, to take place in a period to be defined.

The Faculty Board and the Education Board are seeking solutions that minimise the impact of this situation on academic activities that will be communicated as soon as possible.

Faculdade de Ciências, 21 January 2021

Luís Carriço

Dean

 

Order D/1/2021

Considering:

a) the Decree no. 3-A/2021 of 14 January regulating the renewal of the state of emergency declared by the Decree of the President of the Republic no. 6 -B/2021 of 13 January, in force until 23:59 on 30 January;
b) the recommendation to scientific and higher education institutions in the context of extraordinary emergency measures of 14/1/2021 of the Office of the Minister for Science, Technology and Higher Education;

after hearing the Governance Bodies and the Safety, Health and Sustainability Office, I approve the 6th update of the Faculty's Contingency Plan - COVID-19, which maintains several restrictions and conditions and reinforces the protection measures that allow the basic principles on which the guidelines for the continuity of the 2020/2021 school year are based to be met. To this end:

  1. Ciências, as an Organic Unit of a Higher Education Institution, maintains its operation, with face-to-face activities of teaching, research and support to these activities, in the same way as the current semester.
  2. Teleworking regime is adopted whenever the functions allow it without jeopardizing the face-to-face operation of teaching, research and support activities in Ciências.
  3. Exams remain in person. Absences on the dates set out in the compulsory confinement examination schedule will be dealt with in the 6th update of the COVID-19 Contingency Plan.
  4. The academic community should strengthen the general measures to prevent and control the transmission of COVID-19 by promoting adequate physical distance and avoiding the concentration of people either inside or outside the premises.
  5. The use of correctly placed masks remains mandatory in the Faculty's facilities.
  6. It is not necessary to issue declarations for travel by students and workers, within the framework of their academic and/or professional activities, on working days or weekends, as these are considered authorised travel exceptions.
  7. Restaurants and similar establishments on campus are only allowed to operate on a take-away basis.

Faculdade de Ciências, 15 January 2021

Luís Carriço

Dean

 

Reminder (08/01/2021)

Dear Students,

We remind you of the need, now more than ever, and in particular at the entrance of exams, to comply with and help enforce the safety rules (use of masks and social distancing) determined by the DGS.

We also inform you that in the examination rooms, the "Guidelines for Teaching and Non Teaching Activities in Scientific and Higher Education Institutions for the academic year 2020/21", issued by DGES and DGS, are being followed, and reinforced in the announcement of the Office of the Minister of Science, Technology and Higher Education of 4th August 2020.

The Faculty Board

 

Clarification (07/01/2021)

Dear Students, Dear Colleagues,

The Faculty Board has received requests for clarification on situations where students, either because they are with COVID or because they are in prophylactic isolation, cannot take one or more exams.

1. The Faculty Board informs that the students:

  • Must report to covid19@ciencias.ulisboa.pt the situation of mandatory confinement, accompanied by the information contained in the Announcement of 15 October 2020;
  • In the same message, they must send the proof of isolation issued by the health authorities (in the case of credentials for access to prophylactic isolation statements, the date of birth and the Social Security number must be sent in addition to the declaration access code);
  • They must also specify which exams they will not be able to attend (example: date: zz-zz-2021, correct UC designation "xxxxxx");
  • After sending the complete information mentioned above to the e-mail covid19@ciencias.ulisboa.pt, they should contact the teacher of the curricular unit for the purpose of scheduling a new date for the assessment test;

2. The Faculty Board informs that the teachers responsible for the curricular units:

  • Will be notified by the Academic Unit of all mandatory confinement situations reported by students to covid19@ciencias.ulisboa.pt;
  • After being contacted by the student(s), they should provide an alternative assessment test on a date on which students can take it (after medical discharge or the end of the isolation period, as appropriate).

The Faculty Board

 

Announcement (19/11/2020)

2nd round of COVID-19 tests

The Announcement of 15 October 2020 made public the possibility of self-proposing for the diagnostic test for infection by SARS-CoV-2, in the scope of the 2nd phase of diagnostic tests promoted by the University of Lisbon, through the expression of interest by filling in a form available for this purpose.

Considering that only about 1/6 of the Faculty members have volunteered for the diagnostic test, the remaining members of Ciências are informed that the form for the diagnostic test for SARS-CoV-2 infection has been reopened until 26 November.

The coordination of testing remains the responsibility of the ULisboa Medical Centre, which requests the following information:

  • The testing universe that includes this 2nd phase is not compatible with appointments taking into account personal availability. It is not possible to meet requests for changes in times and dates, as well as requests for appointments at specific dates and times. Consequently, the greatest personal flexibility is requested in accepting the scheduled date and time;
  • The call to the tests will consider 3 states after submission:
    • Accepted, when the specific action of acceptance exists;
    • Rejected, when there is a specific action of non acceptance. If presence at the scheduled date and time is impossible to accept, the rejection option must be activated. In these cases, the person who has rejected will be considered in a future process;
    • Not Confirmed, by default and when no specific action exists. The person who does not accept or rejects a call will be considered in new calls.

The Faculty Board

 

Announcement (18/11/2020)

Dear members of Ciências ULisboa,

An information page on confirmed cases, high risk contacts and number of diagnostic tests for SARS-CoV-2 infection proposed by Ciências is available on the Faculty's webpage, as part of ULisboa's urgent case testing programme.

This page, called Situation report (only available to registered users) is updated weekly and on Fridays.

The community is encouraged to stay up-to-date with the latest developments through the Faculty's COVID-19 webpage. Remember how to act in the COVID-19 cases linked to members of Ciências and comply with the authorities' recommendations.

The Faculty Board

 

Announcement (10/11/2020)

Dear colleagues,

Decree No. 8/2020 of 8 November was published, regulating the implementation of the state of emergency decreed by the President of the Republic (Decree of the President of the Republic No. 51-U/2020 of 6 November).

According to the Decree, there are no restrictions on teaching activities, including classes and assessment tests.

With regard to freedom of movement, the Decree provides for the prohibition of movement - in certain councils with high risk - in public spaces and streets daily between 11 p.m. and 5 a.m., as well as on Saturdays and Sundays between 1 p.m. and 5 a.m., except for the purposes of urgent and unavoidable journeys under the terms laid down in this document.

Workers who need to go to the Faculty during those periods should contact their centre to obtain the necessary declaration from their employer.

Best regards,
Guida Carvalheiro

 

Announcements (03/11/2020)

Dear students,

Yesterday MCTES communication, available at https://ciencias.ulisboa.pt/pt/legislacao-covid-19, reinforced the need to maintain classes as defined at the beginning of the school year. Namely, the document states that privilege must be given to classroom experimental / laboratory classes. The rest will be taught in person whenever the conditions allow, or in a alternative regime, when it is not possible to ensure the security conditions imposed by DGS.

Naturally, we will not change the mandatory attendance regime in theoretical classes and in theoretical-practical classes, which was imposed at the beginning of the academic year and which match with the operating regime of these classes at Ciências, in previous years.

The document also calls for the diversification of teaching methods, reinforcing the autonomous study and alternative mechanisms for knowledge assessments, which are not necessarily focused on the realization of written tests, but, if they happen, they will necessarily be in person. Once again, these recommendations match with the guidelines defined since the beginning of the school year.

Best regards,
Luís Carriço

 

Dear colleagues

Yesterday MCTES communication, available at https://ciencias.ulisboa.pt/pt/legislacao-covid-19, reinforced the need to maintain classes as defined at the beginning of the school year. Namely, the document states that privilege must be given to classroom experimental / laboratory classes. The rest will be taught in person whenever the conditions allow, or in a alternative regime, when it is not possible to ensure the security conditions imposed by DGS.

Naturally, as has been happening more often since the beginning of the year, students do not have, and never had in previous years, mandatory presence in theoretical classes and in some theoretical-practical classes. If they choose not to be present and attend the non-face-to-face counterpart, there are no valid reasons, nor anything expressed in the MCTES recommendation, for the regime of mandatory presence, in these types of classes, to be changed.

The document also calls for the diversification of teaching methods, reinforcing the autonomous study and alternative mechanisms for knowledge assessments, which are not necessarily focused on the realization of written tests, but, if they happen, they will necessarily be in person.

Finally, as announced yesterday at the Presidents’ Department Council meeting, the Course Coordinators and responsible teachers should, as far as possible, have a plan prepared so that they can move to a remote regime, should the pandemic situation so impose it, and the MCTES recognizes it. The evolution of the situation seems to recommend that this plan might become very real, remaining for now as such, a plan.

Best regards,
Luís Carriço

 

Dear colleagues

Yesterday MCTES communication, available at https://ciencias.ulisboa.pt/pt/legislacao-covid-19, reinforced the need to maintain in person ativities. Namely, the document states that:

"... remote work is mandatory whenever it is compatible with the functions performed by the employee",

And that:

“…the presence of non-teaching [...] employees from higher education institutions in their jobs is required, whenever:

- the tasks has to be performed in person, for example, in public attendance and essential services;

- the employee’s presence is superiorly required by the top manager of the service, considering the need to provide technical or administrative support to those performing their duties in person;

- the nature of its functions is necessary to ensure the normal operation of the services and to guarantee the fulfillment of essential duties and obligations, such as, namely, processing workers' remunerations, fulfillment of financial obligations, assistance and maintenance of computer equipment, support to laboratories or other duties essential for employees in remote work;

- the nature of its functions requires the assess of databases or other applications considered sensitive by the manager of the institution and which should not, or cannot be accessed from the outside;

- the nature of its functions requires assess, analysis or treatment of confidential information, whenever this is considered to be a breach of security rules by the institution's manager.”

Accordingly, the Diretors prepared, together with the Service Unit managers, a plan that ensures that:

1) the mentioned services, that are not in remote work, are fully operational, mitigating, whenever possible, the risk of infection, through the turnover of employees;

2) it will be in remote work those who are able to perform their duties under this regime.

Best regards,
Luís Carriço

 

Announcement (23/10/2020)

Portuguese society is going through a second wave of the COVID-19 pandemic, to which it is crucial to respond quickly, rigorously and with confidence. With this objective, the Faculty of Sciences of the University of Lisbon and SGS Portugal, institutional partners since 2015, have combined efforts and technical skills in a project - FIGHT COVID - aimed at fighting the new coronavirus.

The FIGHT COVID project consists in the allocation and provision of mobile laboratory structures for Covid-19 testing to the community under the best possible conditions of epidemiological and clinical safety. In this context, a biological harvesting post will soon be placed outside the campus of Ciências ULisboa, in the area between the C6 Building and the School of Arts and Humanities. This infrastructure fully respects the current recommendations of the DGS and is also registered with the Regional Health Administration of Lisbon and the Tagus Valley and INEM. Its operation will be ensured by a team of qualified nurses with proven professional experience in COVID-19 case management and a medical officer. The structure will operate by prior appointment system, having emergency medical equipment, contingency plan and clinical referral to emerging situations, thus ensuring the best safety conditions. The same infrastructure will also be equipped with a disinfection system, by nebulization, in order to guarantee microbiological control of the infrastructure, surfaces and air.

Diagnostic and screening tests will have the rigour and quality guaranteed by the COVID Testing Centre (CTC) of the Faculty of Sciences of the University of Lisbon, member of the Portuguese Network of Diagnostic Laboratories of COVID-19. The CTC, which has a Level 3 Biological Containment System recommended by the World Health Organization, is certified by the National Institute of Health Dr. Ricardo Jorge and licensed by the Health Regulatory Authority. Recently, it was also equipped with reference technology in clinical information management (CLINIDATA®), certified by the Shared Services of the Ministry of Health, thus ensuring the communication of laboratory information in real time with the Directorate General of Health - Ministry of Health.

The Faculty Board

 

Announcement (15/10/2020)

Case management and COVID-19 tests in Ciências ULisboa

Rapid and effective contact tracing (identification, risk assessment and implementation of measures) is a key element in the early detection of cases and limitation of the spread of COVID-19. Therefore, it is important that the information provided by the members of the Ciências ULisboa community to the Faculty's services, through the e-mail covid19@ciencias.ulisboa.pt, is adequate so that the procedures adopted, in articulation with the Public Health Unit (USP), are fast and effective. The Faculty's services directly monitor the evolution of the health situation of confirmed cases and high risk contacts from members of the community, so any changes associated with these cases should be communicated as soon as possible to the e-mail covid19@ciencias.ulisboa.pt.

 

Definition of confirmed case, suspect case, high-risk contact, low-risk contact and symptoms of COVID-19

Signs and symptoms associated with COVID-19: signs and symptoms of COVID-19 vary in severity from absence of symptoms (being asymptomatic) to fever (temperature ≥ 38.0ºC), cough, sore throat, muscle fatigue and severe acute respiratory syndrome. It was also verified anosmia (loss of sense of smell) and in some cases the loss of taste, as symptom of COVID-19.

In accordance with Standard 015/2020 of 24/07/2020 of the Directorate General of Health, and considering the type of activities of the Faculty:

Confirmed case: A person with confirmed positive laboratory test for infection by SARS-CoV-2, regardless of the signs and symptoms presented.

Suspect case: A person who develops acute respiratory symptoms with a cough or fever (temperature ≥ 38.0ºC) or dyspnea / difficulty breathing or a person who develops symptoms associated with COVID-19 and has been in contact with a confirmed case.

High-risk contact: A person who has been in contact with a confirmed case of COVID-19 without a mask (including during meals), at a distance of less than 2 meters and simultaneously for 15 minutes or more.

Low-risk contact: A person who has been in contact with a confirmed case of COVID-19 having both worn a mask, albeit indoors and even for more than 15 minutes.

 

Confirmed cases and high-risk contacts

For effective management of information by the Faculty, only confirmed cases and high-risk contacts with confirmed cases should send, as soon as possible, a message to covid19@ciencias.ulisboa.pt with the following information:

  1. Full name, category, employee/student number, institutional e-mail, mobile phone number, National Health Service user number and current residence address;
  2. Last day you were at the Faculty;
  3. Regarding the 48 hours prior to the last day you were at the Faculty, the name and contact details of the people (Ciências ULisboa members) with whom you were without a mask (including meals), at a distance of less than 2 meters and for 15 minutes or more for the services to assess the risk and make the necessary contacts, ensuring the protection of data from the source of potential contagion.

High-risk contacts should contact the SNS24 line (808 24 24 24) and follow the received instructions. Home confinement or immediate prophylactic isolation is determined by health authorities.

The Faculty's services directly send USP the personal data that has been requested from members of the Faculty considered confirmed cases or high-risk contacts.

The whole community and in particular the students are alerted to the fact that all institutional contacts for the purposes foreseen in this document are made through their institutional Ciências ULisboa e-mail addresses, so they should pay special attention to the operability of these mail addresses, in particular by regularly consulting this e-mail and by avoiding that their e-mail boxes are full.

The information collected will be processed solely for the purpose of ensuring the follow-up of confirmed cases and high risk contacts, the information to USP and the processing and dissemination of anonymised statistical data. The data collected are confidential, accessible only to the members of the Security, Health and Sustainability Office and to the management bodies of the Faculty of Sciences of the University of Lisbon. The data is destroyed as soon as the incident is deemed closed.

 

Suspect cases and low-risk contacts: procedures to follow

Suspect cases should contact the SNS24 line (808 24 24 24) and follow the received instructions. They will only inform the Faculty, via e-mail covid19@ciencias.ulisboa.pt, if they need to regularise their attendance because they have been given prophylactic isolation.

Low-risk contacts, as well as suspect cases, must maintain passive surveillance for 14 days since the date of the last exposure:

  1. Monitor daily symptoms compatible with COVID-19;
  2. Measure and record body temperature twice a day;
  3. Implement strictly the prevention measures available, including distance, hand hygiene, respiratory tag and the permanent use of a well placed mask, covering the nose and chin;
  4. Not to go to places with crowds of people, maintaining the face-to-face activity in Ciências ULisboa and ensuring compliance with the previous paragraph;
  5. If symptoms compatible with COVID-19 appear, contact SNS24;
  6. If prophylactic isolation is determined, please inform the Faculty's services by e-mail covid19@ciencias.ulisboa.pt.

Both suspect cases and low-risk contacts can self-propose for a diagnostic test for SARS-CoV-2 infection (see information below in ULisboa test programme).

For other types of contacts, which are indirect links between cases, there is no need to adopt additional measures to the general prevention measures available.

 

Regularisation of attendance

For the purpose of regularisation of attendance, the decision of prophylactic isolation or confinement is always the responsibility of the health authorities who send the respective declaration to the worker/student who, in turn, will forward it to covid19@ciencias.ulisboa.pt.

The return to the face-to-face activity must take place on the working day following the last day of the period indicated in the declaration, no discharge document being required.

 

ULisboa test programme

The University of Lisbon, through its Rectory, has implemented a 2nd phase of diagnostic tests for SARS-CoV-2 infection, which covers regular testing of its population. In addition, a testing service for suspect cases is always under way.

The tests are coordinated by ULisboa Medical Centre services. Members of Ciências ULisboa interested in performing diagnostic tests should fill in the available form by 25 October (new deadline). Subject to test availability and the number of people interested, the Faculty Board will define priority criteria and will send the data on the form to the Medical Centre, which will directly schedule the test with those interested.

For suspected cases or contacts with confirmed cases, a testing service is also under way. These cases can propose themselves for a diagnostic test of infection by SARS-CoV-2, by sending to the e-mail covid19@ciencias.ulisboa.pt the indication of the case and type of connection, as well as full name, category, employee/student number, institutional e-mail, mobile phone number and National Health Service user number. The test schedule is only possible after the sending of all the indicated elements.

The costs of the tests proposed by the Faculty, whether in the case of the testing programme or in the case of suspect cases and high or low risk contacts, are paid by the Faculty.

 

Emergency number in Ciências ULisboa and isolation room

Any member of Ciências ULisboa, who is in the Faculty, in case of an emergency, or if they have symptoms of COVID-19, should contact the Ciências emergency number (internal extension 20000 or direct number 217 500 600). In this case, you will be directed by the emergency teams (or security team members) to the isolation area (room 8.1.02). Access to the isolation room must be made directly from outside the C8 building. When moving, the places with the greatest crowding of people/workers on the premises should be avoided.

 

The Faculty Board

 

Order D/39/2020

Considering:

a) the "Recommendation to scientific and higher education institutions for the preparation of the 2020/2021 school year" issued by the Office of the Minister for Science, Technology and Higher Education on 5 August 2020;
b) the joint guidelines of the Directorate General for Higher Education and the Directorate General for Health for Scientific and Non-Legative Activities in Higher Education Institutions - School Year 2020/2021;

after hearing the Governance Bodies and the Safety, Health and Sustainability Office, I approve the 5th update of the Faculty's Contingency Plan - COVID-19, which maintains several restrictions and conditions and reinforces the protection measures that allow the basic principles on which the guidelines for the preparation of the 2020/2021 school year are based.

To that end:

1. The general principles guiding the preparation of the 2020/2021 school year were to ensure the presence of students, teachers, non-teaching staff, researchers and other collaborators, respecting the standards and measures of prevention and control of transmission of COVID-19, namely the mandatory use of masks, the physical distance between people and the hygiene of hands and spaces.
2. Teaching and non-teaching activities in person are subject to specific measures that contribute to minimise the spread of the virus.
3. The classroom capacity is limited, thus requiring the use of different teaching models:

i) Mixed Non-Personal Model (MMNP);
ii) Synchronous Non-Personal Model (MSNP);
iii) Synchronous Alternating Model (MSA);
iv) Live Synchronous Model (MSP);

with classes being able to operate in face-to-face, non-face and/or mixed models.

4. Students who belong to groups considered to be at risk may request to be excused from attending classes in person, all or part of them, upon request addressed to the Dean, proving this condition by presenting a medical certificate.
5. For workers belonging to groups considered to be at risk, Decree-Law no. 10-A/2020 of 13 march, in its current wording, provides for an exceptional system of protection for immunosuppressed and chronically ill people, requiring the presentation of a medical declaration proving the health condition that justifies their special protection.
6. In order to ensure the operation of the service units, the models of service provision provided for in the regime establishing the exceptional and temporary response measures to the SARS-CoV-2 epidemic can be used.
7. The following restrictions are lifted:

i) access to buildings, which is now free for the community of Ciências ULisboa, on working days from 8 a.m. to 8 p.m., and subject to authorisation at night, on weekends and public holidays;

ii) face-to-face service, is resumed in all service units;

iii) missions are no longer subject to specific restrictions, while compliance with the preventive measures of COVID-19 remains mandatory;

iv) study visits may be carried out under the terms better defined in the Contingency Plan;

v) external visitors to the University of Lisbon, provided they comply with the prevention measures of COVID-19, being advised to come only when participation by videoconference is not possible;

vi) events, including congresses, international meetings and exhibitions, may take place with the express authorization of the Dean and with the indication, by the event organizers, of an element responsible for the implementation and follow-up of the prevention measures of COVID-19.

8. Any member of the Faculty with symptoms associated with COVID-19 (cough, fever and/or respiratory difficulty) or who has had close contact with confirmed or suspected cases of COVID-19, should not enter the facilities without first confirming that there is no risk to himself or others, and to this end should contact Line SNS24 (808 24 24 24) and have that confirmation.

Faculdade de Ciências, 11 September 2020

Luís Carriço

Dean

 

Previous annoucements

Information available at https://ciencias.ulisboa.pt/en/faculty-board-previous-annoucements.